For colleges, TVETs & training centres in Kenya
From first inquiry to graduation, everything in one place.
Soma360 runs admissions, student records, exams, fees with M-Pesa, learning, communication, HR and payroll, so your team spends less time on paperwork and more on students.
- No payment details needed
- M-Pesa ready
- Works on any phone
Built for every kind of training institution
- Private college
- TVET institution
- Medical training college
- Vocational training institution
- ICT college
- Beauty & cosmetology school
- Hospitality college
- Driving school
- Professional training centre
- Short-course institution
- Corporate training institution
- University campus
- NGO training programme
- Religious training institution
- Online training organisation
Why Soma360
Made for how Kenyan institutions really work
Not a foreign school system with M-Pesa bolted on. Soma360 was designed around paybills, WhatsApp, TVET competency assessments and Kenyan statutory payroll from day one.
M-Pesa built in
Students pay to your own paybill or till. Payments match to the right student and receipt themselves.
WhatsApp, SMS & email
Answer inquiries in a shared WhatsApp inbox and send fee reminders and results by SMS.
Kenyan payroll
PAYE, NSSF, SHIF and the housing levy calculated, with payslips and P9 forms.
Ready for TVET & CBET
Competency units, practical checklists, evidence and Competent / Not Yet Competent results.
Works on any phone
Students and staff use it in the browser or install it like an app. No downloads to manage.
Secure and multi-campus
Role-based access, two-factor sign-in, an audit log and every campus in one account.
One system
Everything your institution runs on
Replace the spreadsheets, paper registers and separate apps with one system your whole team shares.
Admissions & CRM
Capture leads from your website, WhatsApp, walk-ins and campaigns, follow up on time and admit applicants without paperwork.
Student records
Admission numbers, documents, guardians, classes, fees, results and certificates in a single profile your whole team can trust.
Academics & exams
Plan classes and rooms, mark attendance by register or QR code, and take marks through moderation, approval and transcripts.
Learning (LMS)
Share materials, set assignments and quizzes, run proctored online exams and live classes, or sell fully online courses.
Fees & M-Pesa
Fee structures, invoices and receipts, with M-Pesa payments matched to the right student automatically.
Communication
SMS, email and WhatsApp from one inbox, with templates, bulk messages and delivery status.
Certificates
Design your certificates, issue them only when fees, results and attendance requirements are met, and let employers verify them by QR code.
HR & payroll
Contracts, leave, shifts, appraisals and payroll with PAYE, NSSF, SHIF and the housing levy worked out for you.
Operations
Procurement, stores, library, help desk, events and surveys, so nothing runs on paper or in side spreadsheets.
Reports & automation
Live dashboards and exportable reports, approval workflows and automation rules that do the follow-up for you.
Admissions & CRM
Turn every inquiry into an enrolled student
Capture leads from your website, WhatsApp, walk-ins and campaigns, follow up on time and admit applicants without paperwork.
- Lead pipeline with follow-up reminders and staff assignment
- Online application forms with document uploads
- Review, approve and admit, with admission letters generated for you
- See which marketing channel brings students who actually enrol
Fees & M-Pesa
Collect fees faster, with M-Pesa built in
Fee structures, invoices and receipts, with M-Pesa payments matched to the right student automatically.
- M-Pesa paybill and STK push on your own Daraja account
- Card payments through your own Paystack account
- Automatic fee reminders and arrears tracking
- Discounts and refunds with approvals, plus accounting export
Communication
Reach students where they already are
SMS, email and WhatsApp from one inbox, with templates, bulk messages and delivery status.
- WhatsApp Business inbox: new numbers become leads
- Bulk SMS through Africa's Talking and email broadcasts
- Announcements and phone push notifications
- Message templates with student and fee details filled in
Student portal
Everything a student needs, on their phone
Timetable, fee balance and statements, results and transcripts, learning materials, online classes and requests. Students install it like an app and get notified when something changes.
- Pay fees with M-Pesa
- Check in to class by QR
- See results and download transcripts
- Join online classes
- Submit assignments and take quizzes
- Request letters and transcripts
Getting started
Up and running in days, not months
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1
Create your account
Register your institution in two minutes and start your 30-day free trial. No payment details needed.
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2
Bring your data
Add your courses and campuses, then import students, staff and fee balances from Excel. We can help.
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3
Go live
Invite your team with the right roles, connect M-Pesa and SMS, and open the portal to students.
Pricing
Simple plans that grow with you
Pay monthly or yearly in Kenya shillings. Every plan includes the student portal, certificates and support.
Starter
For small training institutions starting to digitise.
KES 5,000 /month
Growth
For growing colleges. Our most popular plan.
KES 10,000 /month
Professional
For established colleges and institutions.
KES 18,000 /month
Enterprise
For large institutions, college groups and multi-campus organisations.
Custom
FAQ
Questions institutions ask us
Who is Soma360 for?
Colleges, TVET institutions, medical training colleges, vocational and professional training centres, driving schools, short-course providers and online training organisations, from a single campus to multi-campus groups.
Does Soma360 work with M-Pesa?
Yes. Each institution connects its own M-Pesa paybill or till through Safaricom Daraja, so fees go straight to your account. Payments are matched to the student and receipted automatically.
Can students use it on their phones?
Yes. The student portal works on any smartphone and can be installed like an app. Students see their timetable, fees, results, learning materials and can pay and check in from their phone.
Does it support competency-based training (CBET)?
Yes. Soma360 supports competency units, learning outcomes, practical checklists, evidence uploads, assessor allocation, workplace supervisor reports and Competent / Not Yet Competent results.
Can we bring our existing records?
Yes. The import wizard takes Excel or CSV files for courses, staff, students, opening fee balances and past payments, and checks every row before anything is saved.
How does the free trial work?
Register your institution and use Soma360 free for 30 days on the Growth plan. No payment details are needed to start, and you choose a plan when the trial ends.
Is our data safe?
Every institution's data is kept separate, staff only see what their role allows, sensitive roles use two-factor sign-in, important changes are recorded in an audit log, and you can export all your data at any time.
Do you help us get started?
Yes. Talk to us on WhatsApp and we will walk you through setup, help import your data and train your team.
Ready to run your institution from one place?
Start free for 30 days, or talk to us and we will show you around.