Payroll
Kenyan payroll, calculated and controlled
Statutory deductions change, and a payroll mistake costs both money and trust. Soma360 calculates PAYE, NSSF, SHIF and the housing levy from rates that are dated, so the right rules apply to the right month, and no payroll is paid without a second person approving it.
Statutory deductions done for you
PAYE, NSSF, SHIF and the Affordable Housing Levy are calculated automatically.
Two people, every time
HR prepares payroll and a different person in finance or the principal's office approves it.
Private by design
Payslip figures are stored encrypted and staff see only their own.
Payroll
Monthly payroll runs
Prepare the month's payroll in one step. Soma360 works out gross pay, deductions and net pay for every staff member and shows the employer's total cost.
- Basic pay, allowances and deductions per staff member
- Pay items and rates you define
- One-off additions and deductions for the month
- Payroll export for your records and accountant
Payroll
Statutory deductions
Statutory rates are effective-dated, so when KRA, NSSF or SHA change a rate it applies from the right month without touching past payrolls.
- PAYE with tax bands and relief
- NSSF tiers
- SHIF at 2.75% with the minimum contribution
- Affordable Housing Levy at 1.5%, with SHIF and AHL treated as tax-deductible
Payroll
Approval before payment
Payroll is prepared by HR and approved by finance or the principal. The person who prepares a payroll can never approve it.
- Separate preparer and approver
- Draft, approved and paid statuses
- Full history of who did what
Payroll
Payslips and P9 forms
Staff are notified when their payslip is ready and download it, and their P9, from My HR.
- PDF payslips
- P9 forms for tax returns
- Expense claims and salary advances from approved requests flow into payroll
How it works
Payroll, step by step
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1
Prepare
HR prepares the month's payroll with any one-off changes.
-
2
Approve
Finance or the principal reviews and approves.
-
3
Pay
Salaries are paid and the run is marked paid.
-
4
Distribute
Staff are notified and download payslips; P9s are ready at year end.
Who uses it
Built for everyone involved
HR officers
Maintain pay details and prepare payroll.
Finance officers and principals
Approve payroll before it is paid.
All staff
Download payslips and P9 forms.
FAQ
Questions about Payroll
Which statutory deductions are included?
PAYE, NSSF, SHIF and the Affordable Housing Levy, using dated rates so changes apply from the right month.
Can the same person prepare and approve payroll?
No. Soma360 requires a different person to approve the payroll that someone prepared.
Do staff get P9 forms?
Yes. P9 forms are generated from the year's payroll and staff download them from My HR.
Works together with
Related features
See how Soma360 fits your institution
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